Terms and Conditions of entry

  • Big Cow Sports (BCS Events) in these terms and conditions are called the “Event Organisers”
These terms and conditions apply to all participants who register to take part in an event organized by BCS Events. In these terms and conditions participants will also be referred to as “you”
*Updated 6th February 24*

BOOKING CONDITIONS

  1. All participants enter the event entirely at their own risk. The organisers shall not be liable for any injury or loss that participants suffer as a result of taking part in the event
  2. Personal liability, medical, belongings/equipment or personal accident insurance is NOT provided by BCS Events.
  3. If at any time it is discovered that any Participant should have been ineligible to participate in the event (or if participation in the event should have been refused for any reason whatsoever), the organisers reserve the right to disqualify from/refuse entry to such participant to the event.
  4. By taking part in the event, you confirm that you are happy for your name, age category, gender and club/membership to be visible as part of our results. If you wish to be anonymous please use the privacy settings on your Results Base profile.
  5. By taking part in the event, you confirm that you are happy for any footage or photographs taken during your participation in the event to be used by BCS Events, to publicise the event in the future.
  6. If your personal details (address, email, contact number etc) change after you have submitted your entry, you must update them on Results Base. All personal information will be held per GDPR regulations.
  7. All participants are expected to respect the land on which the event is being held.
  8. During the event, you must fully comply with the instructions of the organisers, safety teams, emergency services and marshals.
  9. British Triathlon will require athlete name, age category, date of birth, Home Nations membership number (if applicable) email address and club name (if applicable) of all entrants for the purpose of processing the results, prizes and GB Age-Group team selection (details of which may be uploaded to the internet and shared on social media, other than date of birth which shall be kept confidential and used for data processing only), and for membership promotion and survey distribution.
  10. UKA RULE 240 S5 HEADPHONES
  • The wearing of any in-ear or over ear headphones are BANNED as per UKA Rule 240 S 5. This includes any noise cancelling ear buds.
  • You will be disqualified from the race if seen using them on the course. This means that you will be removed from the results and prizes you have won will be lost and your time can’t be used.
  • You agreed to this when you entered the event as part of the terms and conditions.
  • The reason for this is the event is run under UKA rules and therefore we have to comply with these rules, or we lose our UKA licence, and this will affect all of our events.
  • BONE CONDUCTING HEADPHONES ARE ALLOWED. (As they don’t cover the ears).
  • MEDICALLY PRESCRIBED HEARING AIDS If you are using in-ear medically prescribed hearing aids, then this needs to be declared to the race organisers before the race starts.

COVID-19 BOOKING CONDITIONS

You must not attend the race under any circumstances if you have COVID-19. Please see the NHS website for more information on symptoms and when to self-isolate. We encourage all athletes to take a lateral flow test (LFT) or PCR test prior to the event to ensure you are negative of COVID-19. By attending the race, you are declaring:
  1. that you are free from COVID-19 and the symptoms listed on the NHS website
  2. that you are not currently living in an area of local lockdown in the Governments tiered system. If your city does go into local lockdown after entering, you MUST get in touch and inform us.
If the event falls within your isolation period you will be offered a deferral to the following year or a transfer to another event but we must see proof of this. All changes will be subject to an administration fee.

REFUNDS

  1. If the event is cancelled due to COVID-19 regulations, participants will have the option of a deferral or a voucher code up to the amount of the entry ticket. A refund minus the booking fee will be offered if no events related merchandise have been purchased (eg. T-shirts and medals).
  2. If you need to withdraw from the event, refunds will be issued less a £15 admin fee + the booking fee which is non-refundable in all cases. (Excluding the Cattle Creep Series events and Newport Pagnell Carnival 5K, where a £5 admin fee + booking fee will be applicable). Refunds will not be issued within 30 days of the event. Refunds will not be issued within 1 week of the event.
  3. Applications for Event withdrawals or transfers will be accepted via email or post only outside of 30 days of the event date. Telephone notice of cancellation or transfer will NOT be accepted.

CHANGE OF EVENT

  1. The organisers reserve the right to alter the race format, eg. to duathlon or aquathlon if the weather, route, or other issue makes it necessary. No refunds will be given.
  2. The organisers reserve the right to change the date of the event. In the event of such a change, and if the participant is unable to attend on the revised date, they have 14 days to inform the organisers in writing from when the date change is announced, to receive a voucher up to the amount of their entry which can be used to purchase any BCS Events event.
  3. The organisers reserve the right to alter the start time of the event. In the event of such a change, the participant will be notified of the revised start time with as much notice as reasonably practicable. No refund, in full or in part, shall be made in this circumstance.

CANCELLATION OF EVENT

  1. Refunds will not be payable if we are forced to cancel, or in any way change the event due to war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire or adverse weather conditions, pandemics or epidemics or other circumstances amounting to force majeure.
  2. In the unlikely event of the cancellation/postponement of sporting events for whatever reason, BCS Events cannot be held responsible in any way for any monetary loss, inconvenience, or any other circumstances outside of our control; the participant will not be entitled to any refund of the registration fee or any compensation of other losses, such as travelling or accommodation expenses.

TRANSFER POLICY

  1. If you wish to transfer your place to another person this should be completed using the online transfer process at least 30 days prior to the date of the event or up to the date specified on the event page.
  2. Any athletes found to be running with a race number in another persons’ name or participating without a valid entry will be disqualified and may be blocked from entering any future events, this is in accordance with UKA guidelines.
  3. You may transfer your distance in an event up until and including the day of the event. When downgrading distances, you will not be refunded or credited the price difference. When upgrading distances you will be required to pay the difference.

DEFERRAL POLICY

  1. Requests to defer your entry to the same event in the following year must be submitted via e-mail at least working 30 days before the date of the event. We reserve the right to refuse deferral of your entry at any point.
  2. We do not accept deferrals within 30 days of the event.
  3. A place which has been deferred once may not be deferred again.

MEDIA AND PHOTOGRAPHY

  1. I understand that I may be photographed and/or videoed while taking part in this event and that my image may appear in an event gallery or subsequent promotional material.
  2. By taking part in the event, you confirm that you are happy for any footage or photographs taken during your participation in the event to be used by BCS Events, to publicise the event in the future.

SAFETY

Our sportive events are strictly non-competitive and is organised in so that riders, who are bound by the Highway Code, can enjoy riding over specified routes, with feed-stations and recovery facilities, within an agreed time. No rider shall arrange to be followed by their own support vehicle.
Participants will be responsible for their own bicycle which must be fully roadworthy and safe to ride. The wearing of hard shell helmets conforming to CE standards EN1078 is mandatory. All participants under the age of 18 must have a consent form completed by their parent or guardian. Riders under the age of 17 must be accompanied by a parent or guardian at all times.
All riders are to carry:
A form of identification, showing their name, address and the contact details of a person to be advised in the event of an accident.
Food, drink, money, a mobile phone, spare inner tubes, a working pump, a basic tool kit and any spare clothing, sufficient to complete the ride being undertaken, taking into account the route and possible adverse weather conditions.
By entering the event, riders confirm that they understand and agree that they do so entirely at their own risk and that they will rely on their own ability in dealing with all hazards and ride in a manner which is safe for themselves and all others.  They further accept that the marshals’ function is only to indicate the direction of the route, riders must decide if the movement they make is safe.  The event is policed by marshals and riders will be disqualified, via the recording of their rider number, should they not comply with these terms and conditions.

VIRTUAL TERMS AND CONDITIONS

Big Cow Sports (BCS Events) in these terms and conditions are called the “Event Organisers”

These terms and conditions apply to all participants who register to take part in an event organized by BCS Events. In these terms and conditions participants will also be referred to as “you” 1 By registering in the event you are agreeing to be bound by these terms and conditions. 2 COVID-19 – Entrants must ensure that they adhere to current UK Government COVID-19 guidelines whilst taking part in this virtual event, This includes, but is not limited to main social distancing, hand washing, not meeting up with persons outside of your designated social bubble and not gathering in large groups. The company cannot be held liable in the event of an entrant or persons known to the entrant contracting COVID-19 in association with this event. 3 Participants with a high temperature or any COVID-19 symptoms should not take part in the event. Entrants have a responsibility to ensure they are fit enough to complete the event safely and without jeopardising their health or the health of others. 4 Children must be accompanied by an adult at all times. 5 You are responsible for reading the details and description regarding the event contained on the website and any other information that may be sent to you by the Event Organiser and agree that you clearly understand what ability is required and what is entailed in participating in the event 6 The registration fee must be paid at the time of registration. BCS Events have a no refund policy. 7 All entries are non transferable between individuals unless specifically agreed with BCS Events. 8 If any details provided by you on your registration form change you must notify BCS Events immediately by emailing info@big-cow.com 9 The Event Organisers reserve the right to cancel your participation in the event if any information provided by you is found to be inaccurate in any way. 10 You are responsible for ensuring that you have taken your own medical advice, and that you are medically fit and healthy and have undertaken appropriate training and preparation to participate in this event. 11 You are responsible for taking out suitable personal insurance cover for your participation in the event. 12 You agree that you participate in the event at your own risk, and accept that the Event Organisers cannot be liable to the fullest extent permitted by law, for any personal injury sustained by you in any way or loss or damage to any personal property as a result of your participation in the event/p> 13 You must abide by any rules or regulations of the event that may be notified to you by the Event Organisers or the venue owners at any point leading up to or at the event 14 You must show respect and courtesy towards other park users 15 You agree to photographs and video being taken at the event and that any images of you may be used by the Event Organisers in any media regarding the event and to market and advertise the event or any other similar events 16 Entrants are responsible for uploading their own results.